Invoice Automation

Tonkean automates the handling of all incoming invoices. Connect your inbox in one click, and Tonkean will analyze invoices to extract relevant fields.

Invoice Automation
Invoice Automation

Automate Invoices Matching & Spend Insights

Invoice and spend management can be risky.

Most every organization runs into frustrating challenges managing their invoicing processes.

  • They're inefficient—three-way matching a particular major pain.
  • They're highly manual.
  • And they're rife with risk, even for the world's largest and most innovative organizations. Two years ago, someone swindled Facebook and Google out of $123 million collectively simply by sending falsified invoices and requesting payment for services that were never delivered or even requested.

What's more, traditionally, employing technology to improve invoice and spend management is arduous. Training AI platforms to extract information from PDF files, for example, requires lots of effort on the part of developers.

Within Tonkean, however, there's a better and much easier way.

Sleep easier at night—and work smarter during the day

Tonkean offers a plug-and-play solution that eliminates concerns related to risk and that any user regardless of technical acumen can use directly out of the box. Here's how it works.

  • To start, users download the InvoicesGPT blueprint.
  • They connect their Google Drive and OpenAI accounts to Tonkean with one click.
  • Next, any time they receive a new email containing an invoice PDF file, they can simply forward it to Tonkean. (Many Tonkean users select for all emails containing PDF invoices to be auto-forwarded to Tonkean.)
  • Tonkean receives the message and immediately begins analyzing the PDF file.

Using GPT, Tonkean will extract relevant fields from the invoice and display them for you in a portal view.

These fields include:

  • Invoice number
  • PO number
  • Vendor name
  • And more.

From there, Tonkean will aggregate and keep track of the information it extracts for you across invoices to provide you high-level insights into your organization's spend. In other words, Tonkean will automatically maintain a ledger of your vendors and spend.

  • Tonkean will also automatically complete three-way-matching verifications for every invoice. And it will do so far more effectively than humans can, comprehensively accounting for inconsistencies in presentation and providing a complete audit for every match of every purchase. (When a purchase cannot be three-way verified, it will tell you why.)
  • This gives you greater control and visibility, as it eliminates the risk of succumbing to fraud or otherwise paying for something you didn't actually buy. Part of this comes back to safety features built into Tonkean. If Tonkean is unable to three-way match invoice details, it will automatically escalate it to a person for review
  • Finally, Tonkean will automatically update information pertaining to invoices and purchasing across all relevant existing financial systems.

This is an example of what GPT can do when leveraged within your core internal processes. It’s just the start. 

Find out how Tonkean can help

Start with this template for free!

Tonkean automates the handling of all incoming invoices. Connect your inbox in one click, and Tonkean will analyze invoices to extract relevant fields.

The platform capabilities that make this possible.

AI & GPT for Operations

AI & GPT for Operations

Understand unstructured text with AI
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Create a process experience that works.

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Transform your internal processes with powerful AI and personalized experience. 100% no-code.

Trusted by the world’s most innovative teams

I have seen first-hand the impact that Tonkean can make in transforming complex processes at enterprise scale, resulting in millions of dollars saved from removing time-consuming manual tasks and eliminating other one-off solutions, Empowering an operations team to be innovative while reducing change management is a game changer.
Mary O'Carroll, former President of CLOC and Head of Legal Operations at Google.
Tonkean has been great for our team because we can supplement certain business practices that we've been doing manually and automate them and we don't need to involve business technology we can take risks we can try things out because it's us doing the no code behind the scenes which I think is really key and impactful and we can see the ROI and benefit right off the bat.
Frances Pomposo, Senior Director of Legal Operations and Chief of Staff to General Counsel
Easy to use, non coding automation platform w/ valuable customer support. Tonkean has increased our efficiency by reducing manual processes. By taking out the human in the loop when not necessary, we can also reduce errors caused by manual input.
Stephanie Cline, Team Lead, Front-Line Operation