Examples of Workday ERP Integration Use Cases with Tonkean

Modern enterprises rely on Workday ERP to unify finance, HR, and planning on a single, AI-powered platform. But even with this robust foundation, many internal teams—especially in procurement, legal, and finance—still face manual handoffs, disconnected workflows, and data silos that slow down operations and introduce risk. With Tonkean’s no-code orchestration platform, organizations can automate and orchestrate end-to-end processes across Workday and their broader tech stack, eliminating friction and empowering operations professionals to focus on strategic work.

1. Automated Employee Onboarding & Offboarding

Onboarding and offboarding employees often requires coordination between HR, IT, procurement, and finance. With Tonkean’s integration to Workday, you can:

• Trigger onboarding workflows when a new Worker is created in Workday, automatically provisioning accounts in Okta, sending welcome emails via Outlook, and initiating equipment requests in ServiceNow or Jira.
• Coordinate offboarding by deactivating user access, updating payroll, and notifying relevant teams—all based on changes in Workday’s Worker entity.
• Leverage intelligent intake forms to capture additional onboarding requirements from managers, routing tasks to the right teams.

2. Streamlined Supplier Onboarding & Management

Procurement teams can automate supplier onboarding by orchestrating data between Workday’s Supplier entity and tools like DocuSign for e-signatures, Box for document storage, and Slack for internal notifications. Tonkean can:

• Automatically create new supplier records in Workday when a supplier is approved via a collaborative intake process.
• Route supplier contracts to legal for review, leveraging legal tech integrations such as Ironclad or DocuSign CLM.
• Track supplier onboarding status and send automated reminders to stakeholders.

3. Real-Time Spend & Budget Visibility

Finance and procurement teams often struggle with fragmented visibility into spend and budgets. Tonkean enables:

• Automated synchronization of Budget and Cost Center data between Workday and analytics tools like Tableau or Power BI.
• Real-time notifications in Teams or Slack when spend thresholds are exceeded or budget changes are approved.
• Automated routing of purchase requests for approval based on Workday Cost Center assignments, leveraging Tonkean’s approval cycles.

4. Cross-Departmental Contract and Purchase Request Orchestration

Legal, procurement, and finance must often collaborate on contract approvals and purchase requests. Tonkean can:

• Orchestrate intake from multiple channels (email, Slack, Teams, forms) and route requests to the right stakeholders based on Workday Company, Location, or Custom Object attributes.
• Automate document generation and e-signature collection, integrating with DocuSign and Google Drive.
• Provide a unified dashboard for tracking request status and compliance, leveraging Tonkean’s request status tracker.

5. Compliance & Audit Reporting Automation

Maintaining compliance and preparing for audits is simplified by automating data collection and reporting across Workday entities. Tonkean can:

• Aggregate data from Worker, Supplier, and Cost Center entities for audit trails.
• Automatically generate compliance reports and route them to legal and finance for review.
• Schedule recurring data pulls and notifications to ensure ongoing compliance.

Why Tonkean for Workday ERP Orchestration?

Tonkean’s no-code process builder empowers operations professionals to automate complex, cross-system workflows without writing code. With secure, OAuth 2.0-based access to Workday and a vast library of integrations—including Okta, DocuSign, Slack, Teams, Google Drive, and more—Tonkean enables you to:

• Eliminate manual data entry and reconciliation.
• Accelerate onboarding, procurement, and approval cycles.
• Ensure data consistency and compliance across your enterprise.
• Deliver a seamless process experience for every stakeholder.

Ready to see how Tonkean can transform your Workday-powered operations? Get started today or explore more customer success stories.