Automate Box Search & Insights with Tonkean's Search Box Agent Template

Enterprises rely on Box as a secure content management platform, but as organizations scale, searching for information across thousands of files, folders, users, and groups becomes a daunting challenge. Tonkean's Search Box Agent template empowers operations professionals to automate and orchestrate research across all Box entities, surfacing actionable insights instantly and integrating them into broader business workflows.

Example Use Cases: Unlocking the Power of Automated Box Research

• Automated Compliance Audits: Legal and compliance teams can use the Search Box Agent to scan all Box folders for sensitive documents, track access permissions, and generate audit-ready reports. By leveraging Tonkean's document management and processing capabilities, teams can automate compliance checks and ensure regulatory adherence with minimal manual effort.
• Intelligent User & Group Insights: IT operations can instantly identify inactive users, orphaned groups, or unusual sharing patterns across Box. Tonkean's intelligent request classification and people coordination features enable proactive management of user access and security policies.
• Streamlined Content Discovery for Procurement & Legal: When onboarding new vendors or responding to legal matters, teams can quickly search Box for all related contracts, correspondence, and supporting documents. Tonkean orchestrates the search process and integrates results directly into workflows in ProcurementWorks or LegalWorks, eliminating information silos.
• Automated Knowledge Management: HR and operations teams can automate the aggregation of onboarding materials, training resources, and policy documents stored in Box, delivering them to employees via Tonkean's employee self-service portals or chatbots integrated with Slack and Microsoft Teams.

How Tonkean Orchestrates Box Search Across the Enterprise

Tonkean's no-code automation platform connects directly to Box using robust integrations, enabling the Search Box Agent to:

• Search across all Box entities (files, folders, users, groups) with advanced filtering and keyword logic.
• Aggregate and present insights in customizable dashboards or push results to tools like Slack, Teams, or email.
• Trigger automated actions based on search results, such as flagging sensitive documents, notifying stakeholders, or updating records in systems like Salesforce or Jira.
• Integrate Box search with broader workflows, including intake forms, approval cycles, and compliance monitoring.

For example, a procurement manager can initiate a search for all vendor contracts stored in Box, have Tonkean aggregate the results, and automatically route them for review or renewal using approval cycles. Similarly, legal teams can automate the discovery of all documents related to a specific matter, reducing manual research time and ensuring nothing is missed.

Integrate Box with Your Entire Tech Stack

Tonkean's composable architecture means the Search Box Agent can be combined with connectors for tools like DocuSign, Google Drive, Salesforce, Jira, and more. This allows enterprises to orchestrate end-to-end processes that span content management, e-signatures, CRM, and ticketing systems—all without writing a single line of code.

Why Choose Tonkean for Box Automation?

• No-code configuration: Empower business operations teams to build and adapt Box search workflows without IT bottlenecks.
• Enterprise-grade security: Tonkean is trusted by leading organizations for its security and compliance standards.
• Seamless user experience: Deliver insights where your teams work—whether that's in chat, email, or custom portals.
• Scalable orchestration: Automate Box research at scale, supporting thousands of users and millions of documents.

Ready to see how Tonkean can transform your Box research and insights workflows? Get started today or explore more about our automation platform and solutions for enterprise operations.