Examples: Automating OneTrust Entity Research & Insights with Tonkean

For enterprise operations professionals in procurement, legal, or IT, the need to quickly and accurately research compliance data across OneTrust is critical. The Search OneTrust Agent template leverages the power of Tonkean's automation platform to seamlessly orchestrate research and insights across all OneTrust entities—including Assessments, Assessment Questions, Assessment Results, Assessment Tags, and Vendors.

1. Centralized Research Across OneTrust Entities

Traditionally, gathering information from OneTrust requires navigating multiple modules and manually piecing together data. With Tonkean, you can automate the process of searching and aggregating insights from all available OneTrust entities in a single workflow. For example, a procurement manager can instantly pull up all vendor assessment results and associated tags, without toggling between different OneTrust dashboards.

2. Automated Insights for Compliance Audits

During compliance audits, legal and IT teams often scramble to collect assessment results, vendor risk profiles, and related documentation. The Search OneTrust Agent template automates this process by integrating with OneTrust and other tools such as DocuSign or Google Drive for document management. This ensures that all relevant data is surfaced and contextualized in real time, reducing manual effort and minimizing risk of oversight.

3. Enhanced Collaboration Across Departments

Tonkean's collaborative intake features allow cross-functional teams to request and receive OneTrust insights via familiar channels like Slack or Microsoft Teams. For instance, a legal team member can submit a request for all assessments related to a specific vendor, and the agent will automatically search OneTrust, compile the results, and deliver them directly in their preferred communication tool.

4. Streamlined Reporting and Analytics

With Tonkean's no-code process builder, operations teams can customize reporting workflows to automatically generate insights from OneTrust data. Whether you need a weekly summary of assessment results, or a real-time dashboard of vendor compliance status, Tonkean orchestrates the data flow and presentation—integrating with tools like Google Sheets or Smartsheet for further analysis.

5. Intelligent Request Classification and Routing

Tonkean's intelligent request classification ensures that research requests are automatically categorized and routed to the right process or team. For example, a request for "Assessment Results for Vendor X" can trigger a workflow that searches OneTrust, pulls the latest results, and notifies both the compliance and procurement teams, ensuring everyone stays informed and aligned.

6. Integration with Existing Tech Stack

Tonkean's integration capabilities mean you can connect OneTrust with your existing enterprise systems—whether it's your contract management solution, ERP, or ticketing platform. This allows for end-to-end automation, from research initiation to insight delivery, without disrupting established workflows.

Why Choose Tonkean for OneTrust Automation?

• No-code customization: Empower operations teams to build and adapt workflows without IT bottlenecks.
• Enterprise-grade security: Tonkean is built for the needs of large organizations—see our security page for details.
• Composability: Easily orchestrate processes across OneTrust and other business-critical systems with Tonkean's composable architecture.
• People-first automation: Tonkean puts humans at the center of automation, ensuring technology adapts to your team's needs—not the other way around. Learn more.

Get Started

Ready to transform how your organization researches and leverages OneTrust data? Get started with Tonkean today, or explore more resources on process orchestration and compliance automation.