Examples: Automating Library Contract Intake & Orchestration with Tonkean

Contract management is a cornerstone of effective operations for enterprise legal, procurement, and IT teams. Yet, many organizations still rely on manual processes to intake, triage, and manage contracts—leading to delays, compliance risks, and poor visibility. The Library Contract Example - Source - Module template from Tonkean is designed to solve these challenges by orchestrating the entire contract workflow, from intake to execution, leveraging the power of no-code automation and seamless integration with your existing tools.

Real-World Use Cases

• Automated Contract Intake: Legal teams can receive contract requests from multiple sources—email, web forms, or collaboration tools like Slack and Microsoft Teams. Tonkean's intake forms and Slack intake connectors automatically capture and standardize contract data, eliminating manual entry and reducing errors.
• Intelligent Triage & Routing: Using Tonkean's intelligent request classification, contracts are automatically categorized (e.g., NDAs, MSAs, renewals) and routed to the right legal or procurement team members for review. This ensures no request is overlooked and accelerates response times.
• Integrated Document Management: Contracts and supporting documents are automatically stored and organized in enterprise repositories such as Google Drive, Box, or Dropbox. Tonkean's document management and processing capabilities ensure all files are accessible and audit-ready.
• Seamless E-Signature Integration: When contracts are ready for execution, Tonkean orchestrates the e-signature process by integrating with DocuSign or Adobe Sign. This eliminates delays and provides real-time status updates to stakeholders.
• Automated Status Tracking & Notifications: Stakeholders can track contract status through Tonkean's request status tracker, receiving automated notifications at each stage. This transparency reduces follow-up emails and ensures everyone stays informed.
• Compliance & Auditability: Tonkean maintains a complete audit trail of all contract activities, supporting compliance requirements and making it easy to prepare for audits or internal reviews. Learn more about enterprise governance and control in Tonkean.

How Tonkean Orchestrates Your Contract Workflow

The Library Contract Example - Source - Module template leverages Tonkean's no-code process builder to create a flexible, customizable workflow that adapts to your organization's unique requirements. Operations professionals can:

• Configure intake sources (email, forms, chat) without writing code.
• Define triage rules and routing logic based on contract type, urgency, or business unit.
• Integrate with your existing contract management, document storage, and e-signature solutions.
• Automate reminders, escalations, and status updates to keep processes moving.

This orchestration reduces manual work, minimizes errors, and ensures contracts move efficiently from request to execution.

Integrations with Your Existing Tech Stack

Tonkean connects with leading enterprise tools to create a unified contract management experience. For example:

• Salesforce: Automatically create contract requests from sales opportunities.
• Jira: Track contract-related tasks and approvals within your project management workflows.
• Ironclad: Integrate with your CLM system for end-to-end contract lifecycle management.
• Microsoft Teams and Slack: Enable employees to submit and track contract requests directly from their preferred collaboration platforms.

Why Enterprises Choose Tonkean for Contract Automation

Tonkean empowers operations professionals to automate existing tech stacks and create people-centric processes that drive adoption and compliance. With the Library Contract Example - Source - Module template, you can:

• Accelerate contract turnaround times by eliminating manual bottlenecks.
• Reduce risk by ensuring every contract follows a standardized, auditable process.
• Improve collaboration between legal, procurement, and business teams.
• Gain real-time visibility into contract status and process performance.

Ready to see how Tonkean can transform your contract workflows? Get started today or explore more about LegalWorks and ProcurementWorks for enterprise contract management.